MILL CITIES RELAY MEETING 24 JUNE 04 AT THE TAP IN HAVERHILL

PRESENT:  Dave Camire, Dave LaBrode, Skip Cleaver, Ed Mahoney, Rosa

Tejada, Stan Klem, Jeff Gould, Zack, Marshall McCloskey, Sharon Yu

 

  1. Stan Klem is replacing Tom Raiche as the Gate City rep.
  2. Budget report was presented.  At this time, there is $783.07 in the account and all bills have been paid.
  3. Review of 2003 race was done.  There was an issue of the cleanliness of the rest rooms and hall.  This will be addressed prior to December’s race.  Course issues were complaints regarding the traffic in Lowell at the Bridge St. bridge.  There was one team missed at the finish line, where a runner just kept going.  A longer shute may be needed this year.  On-line registration is again planned for this year.  Sufficient volunteers are another issue.  Each club rep should encourage club members to be involved and provide about a dozen volunteers on race day.  A letter from the committee will be drafted and sent to clubs to be printed in their newsletter and/or web site.  Skip will draft the letter.  There were no complaints regarding the sale of beer tickets. 
  4. For 2004, Stan will secure the Y in Nashua.  Dave C. will contact the Voke for parking.  The school itself will not be open.  It was suggested that a portajohn be provided there.  Dave L. will take care of contacting Methuen and the Knights hall.  The insurance certificate needs to be checked to see if it is good through this December or if a new one needs to be obtained.  Dave C. will obtain bib numbers.
  5. Phil Quinn nominations are due at the NEXT MEETING.
  6. Giveaways were discussed.  Travel mugs were suggested and LaBrode is researching prices.  Gifts for club presidents and committee members were discussed.  Windshirts, hats, and sweatshirts were suggested.  It was suggested giving club presidents hats prior to the relay would help promote the event and encourage more involvement.
  7. Recurring expenses:  to improve the budget and cover costs it was suggested to raise the entry fee $1.00 per entrant per year X 5 years.  After discussion, it was decided to raise it $2.00 this year and see what happens.  Beer tickets for the light beer will remain at $1.00; the price of Sam Adams (or its equivalent) will increase from $1.50 to $2.00.
  8. Timing each leg was again discussed and tabled.
  9. The number of participants in some clubs is down.  It was discussed putting together a publicity packet to distribute to clubs.
  10. The next meeting will be Friday, September 3rd at the Knights of Columbus.