26 NOVEMBER 2004 MILL CITIES RELAY MEETING

PRESENT:  Dave Camire, Jeff Gould, Zak Tibbetts, Marshall McCloskey, Linda Immerzeel, Carol Zanni, Paul Comeau, Chip Mann, Ed Mahoney, Skip Cleaver, Mike McCormick, Jim Gilford, Rosa Tejada, Barry Neil, Dave LaBrode, Tom Farrar, Sue Hoxie, Steve Grande, Maryann MacNeil, Mike Quigley, Andy Goldberg, Sharon Yu

Not Present:  Dave Kazanjian, Gary Freedman, Stan Klem, and Bob Menzie

 

  1. Check off list of each detail of the relay was reviewed.  Dave C. will pick up the travel mugs (giveaways) and bring to the Nashua Y Sunday morning.
  2. Dave L. will confirm the KOC hall reservation and check if the cook who helped Jackie last year will again be helping.
  3. I have already sent Jackie an email to let her know there will be approximately 110-120 teams so she can purchase food and paper goods accordingly.
  4. Sue Hoxie will take care of the soda and water.
  5. Chip has contacted Roger about the soup and beans and may order an extra pot of soup.
  6. The DJ, Shaun Harrington is booked.
  7. Bricks and Awards are all set.
  8. Dave L marked the course in its entirety on Friday.
  9. The Nashua Y is all set.  Two portajohns were ordered.
  10. Dave K.  – Are you all set for the baton handout?
  11. Dave C. will handle number pick up Sunday morning.
  12. Gary and Marshall will handle merchandise and giveaways.
  13. Lawrence Auxiliary Police have been contacted by Rosa and are all set.
  14. Dave L. has contacted Methuen.
  15. Steve Burton is the official starter.
  16. Skip is in charge of race day course check.
  17. A review was done of each club’s responsibility at each exchange zone and along the course.  Everyone is clear on his or her specific duties.
  18. There will be an 11 am start for anyone remaining at the 4th exchange zone at that time, as last year.
  19. Finish line is GAC, and Yankee Timing for results.
  20. Carol, Ed and Gary will handle Beer sales.  Marshall, in the same are as the beer ticket sales, will handle merchandise sales.
  21. Dave C. will be in charge of the time line of events, Dave L. is the Emcee, and Sharon will present the Phil Quinn award.
  22. In the event of snow on the ground on race day, the bike path will NOT be used, and certain duties will be changed to reflect the change to the roads.
  23. In the event of a snowstorm, the website will be updated on the front page.  Stan will make the call if the weather is bad on Sunday morning.  If the race is postponed, it will be rescheduled early in 2005.
  24. Gary will have batons for the Sunshine Start at the Voke School and Chip has arranged for a portajohn there as well.
  25. New business was discussed.  It was decided to donate $50.00 to the Saco and Apri Kazanjian Fund in memory of Dave’s dad.
  26. Dave C. would like to email a MCR newsletter 4-5 times per year to members in participating clubs, as the Relay is not being promoted adequately on some of the club’s websites.  Dave would like the committee to take over this responsibility.  He suggested a raffle prize in exchange for an email addresses, or possibly have the clubs supply an email list.  This will be discussed more at future meetings.
  27. Again, the idea of a social get together was discussed to encourage involvement.
  28. This was the last meeting before this year’s relay.  A wrap-up meeting will be scheduled for sometime in late January.