27 NOVEMBER 2006 MILL CITIES RELAY MEETING AT GIL’S GROCERY STORE, TOPSFIELD

 

PRESENT:  Dave Camire, Dave LaBrode, Stan Klem, Glen Stewart, Skip Cleaver, Marshall McCloskey, Jim Gulla, Jim Gilford, Chip Mann, Gary Freedman, Rosa Tejada, Ed Mahoney, Dave Kazanjian, Mike Quigley, Sue Hoxie, Mike McCormick, Zack Tibbetts, Jeff Gould, Matthew Germain, guests from Mystic River Runners and Shamrock Running Club, Sim, representing WRT, Vicki Miller and Chris Kealey, team co-coordinators for WCRC

 

  1. A picture of the giveaway: a medal/bottle opener/key chain was passed around.
  2. The Phil Quinn award post card was passed around.  These were to be placed on each table at the Claddagh.  A poster of Steve Burton will be hung on the stage.  Nancy Given will accept the award.
  3. Logistics were reviewed in great detail.  The venue, food, drink, paper goods, merchandise being offered for sale, website, DJ, bricks/awards, YMCA, portapotties, batons, Sunshine Start, number pick up, start/finish, timing, course check morning of race, police details in Lawrence, Methuen and Hudson, course marking, insurance certificate were all discussed.  It was decided to add 2 portajohns to the Greater Lowell Vo-Tech exchange area, that one person, presumably the team captain pick up the baton and giveaway and that no grievances would be heard after Saturday, 12/2. 
  4. The Methuen Police have upped their fee to $80.00 per hour, minimum 4 hours. 
  5. Jackie will have much help from the Claddagh staff this year with the food and cooking.
  6. All 5 legs and each exchange zone were discussed in great detail, with each club confirming coverage of their responsibilities.
  7. The finish line was reviewed and discussed in detail regarding safety issues.
  8. It was agreed that 500 beer tickets would be sold for $2.00 apiece, with a limit to 2 tickets per person at a time and these would go on sale at noon.
  9. In the event of snow, any update would have been made on the website.
  10. Dave C. is phasing out his “run” as commissioner of the event and Matt Germain will be assuming responsibility eventually.  Matt will be the assistant commissioner next year.
  11. The USAT&F rule was discussed and it was felt by the board to be an appropriate rule and will stay in place.
  12. Next meeting to be announced next year.